Small business expense tracking (minimal system)
If you mainly need organized records, you can keep this simple: receipts + consistent exports.
The two things you need
- A place to store receipt images (monthly folders)
- A spreadsheet or CSV with the fields your accountant needs
Recommended CSV columns
Date - Vendor - Total - Tax - Category - Payment Method - Notes
The point is consistency. Exact categories can be adjusted later.
Common failure modes
- Keeping only photos with no structured export
- Mixing personal and business receipts without notes
- Waiting until tax season to start organizing
If you want CSV without ongoing software
ReceiptJar converts receipt photos into structured data you can export. One-time use, no accounts, deleted after 30 minutes.
Comparing simple cleanup with full expense tools? Start with ReceiptJar vs expense apps.
Try ReceiptJar